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  • Backups, Preferences and Apps on the Mac - Catalina Edition 2020 (PDF Download)

Backups, Preferences and Apps on the Mac - Catalina Edition 2020 (PDF Download)

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In this guide we look at making sure that you keep your data safe using Apple's built in backup utility, about Apps and their preferences, and then some handy tips for some of the main apps that you will use - Mail, Safari, Contacts and Calendar. Here's the table of contents for this latest, Catalina edition.


BEFORE WE START

About this guide

Click, Double-click and Right-Click


LET’S TALK BACKUPS -  TIME MACHINE

“Doesn’t iCloud back up my Mac?”

So, how do I back up my Mac?

What do I backup to?

An important warning

How often does Time Machine back up?

Are all backups kept forever?

Viewing and modifying your Time Machine settings

Viewing the progress of your Backup

Viewing your backups


THE STANDARD APPS ON YOUR MAC


SOME SAFARI TIPS

Save frequently used Web pages as Favourites

Reader - Uncluttered viewing of web pages

Open a new link as a new ‘tab’ or window

Move a Tab to a new Safari Window

Change the Home Page

Some Navigation Tricks

Save Image from Web Page

Zoom in and out

Make Font Bigger and Smaller


SOME MAIL TIPS

View/hide Mailbox list

Group mail by conversations

Send Again

Choose how to send a Web Page – link, PDF, web page

Mail Folders (Mailboxes)

Mail Signatures

Selecting and working with multiple messages

Searching email

View and use ‘Previous Recipients’

Add mail senders/receivers to Contacts

Mailing a ‘group’

Set up Smart Mailboxes


SOME CONTACTS TIPS

Create Groups

Would you rather just show the Group Name in theemail's 'To'

Resolve Duplicate Contacts

Save contacts from other sources

Share Contact Cards (but not everything)

Order of display of Contacts

Contacts can come from multiple accounts


SOME CALENDAR TIPS

A similar look to the iPad and iPhone

Show list of Calendars

Turning Calendars on and Off

Calendars can come from multiple accounts

Create a new Calendar

Change the Calendar’s Colour or Name

Changing the Calendar for an event

Nominating the default calendar for new events

Sharing Calendars

Recurring events

Setting Default Alert Times

Birthdays in the Calendar


ANOTHER LOOK AT SYSTEM PREFERENCES

Set up Users & Group and Parental Controls

Set up Parental Controls

Manage Printers & Scanners

Set up Internet Accounts

Set up iCloud


APPLICATION PREFERENCES


YOUR ‘ACTIVITY MONITOR’


MANAGING APPS AND WINDOWS

App Windows - The Traffic lights

Red Light

Yellow Light

Green light

Resizing a Window

Moving a Window

Some Other Handy App Tips


AUTO-OPENING APPS ON LOGIN

Do lots of windows still automatically open on login?

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