This topic has come up multiple times recently - how do you create a custom signature on the iPad or iPhone, in either Mail or Outlook.
In particular, how do you format the signature to include different fonts, sizes, colours, hyperlinks and an image or logo.
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If you are a Microsoft 365 user (or even if you are not), you can choose to use the Outlook app on your iPhone and iPad as an alternative to the standard Mail app. Just like the Mail app, Outlook can manage all your email accounts in one place.
There are some great reasons to do this - here are just some of the reasons why I choose to use it.
If you have a large file that you need to send to someone else - and if that file is too large to send in an email - what options do you have for sending the file, especially if you don't use another 'cloud' product like Dropbox, OneDrive or Google Drive?
Easy! You can use your iCloud to Share the file, assuming you have enough storage in your iCloud for that file. But there is another option that allows you to share large files without even needing an iCloud allowance to support them. Just recently, we covered the topic of Getting your mail to sync between devices in one of our regular 30-min online Let's Talk About ... sessions. (Those of you with Premium membership of the iTandCoffee Club can watch the video of this session here.)
In preparation for that session, I wrote a up a description of the difference between POP email accounts (which are accounts that DON'T sync) and IMAP/Exchange email accounts (which are accounts that DO sync) and how to switch to IMAP if you currently have POP. Your iPhone and iPad are very clever at remembering the email addresses of people that you correspond with. But what if you send an email to someone for the first time from your iPhone. Your iPhone will remember that email address, but your iPad won’t necessarily know about it.
If you lose access to your emails (which happened to an iTandCoffee Client who Mail host had a major server issue resulting in loss of her business emails - here's the article about that), you could lose lots of history of email addresses. To ensure that all devices know about the email addresses of the people you contact (and who contact you), and to ensure that you don’t lose all this information if you no longer have the device, it is important that you save email addresses to your Contacts app. 4/11/2020 0 Comments A new version of Outlook for Mac is available. Here's why I am not switching yetFor those of you who are users of Microsoft's Outlook app for managing email, you may recently have received a prompt, asking if you want to switch to the New Outlook.
When I got this prompt, I did agree (at first) to switch - curious to see what this new version of Outlook looks like. Here are two key reasons why I did not switch to the new version on my primary Mac - and why, after switching on my second Mac, I almost immediately switched back to the old version. Over the past week, I have had multiple calls from people wanting to book appointments to deal with email issues - specifically Bigpond mail issues.
The problem they have been encountering has ranged from a slow, unreliable service, to a non-functional service that means they are cut off from their email - at a time when may people are so reliant on that form of contact. Attempts to access Webmail result in 'timeout' messages. As a result of these calls, I took a look at the Telstra Outages website and found the following message about the state of their email service - advising of a Network update from 10th August. The calls I received advised that their problems had been occurring from about 17th August.
Here's a tip about something that I use all the time, to easily get certain emails - most commonly, receipts and tax invoices - into a PDF format, so that I can save them with all my other receipts.
It is not obvious from the Mail app on the iPad and iPhone just how this is possible, as there is no 'save to PDF' option provided. And there is no 'share' option available. Two iTandCoffee clients had this same question this week - one on a Windows PC and one on a Mac.
If you have an IMAP email account installed on your Mac or Windows computer, you may find that (mysteriously) there seem to be be two copies of Sent mail, even though only one one email went to the recipient. The good news is that there is an easy fix for this. We covered this tip at our most recent 'iPad & iPhone Users Group', held on Friday August 16th.
An amazingly handy feature on the iPad and iPhone is the ability to sign a PDF document that you receive in a mail message, then quickly and easily send the signed version back to the sender - without even having to print it or find a pen! Or you can save the modified PDF for later reference and use. The 'Markup' feature on the iPad and iPhone (also available in Preview and the Mail apps on the Mac) allows you to 'draw on' a PDF, and add a signature or text to the document. That signature can then be saved, so that it can be used again and again to sign documents that you receive. |
What's on at iTandCoffee ?Below is our list of videos, classes and other events that are coming up soon.
Videos shown are offered for eligible members of the iTandCoffee Club. If you have questions, why not join fun and informative 'user group' meetings, held once a month. All iTandCoffee classes are run as online classes (using Zoom), which means you can attend from anywhere. |
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