I often get asked about the Recent Folder that appears in Finder on the Mac. It can be confusing that files seem to appear twice in Finder - in both the location in which you stored them, and also in Recent.
Here's an explanation of Recent and why it is a great place to look when you are trying to find a lost file, clean up duplicate files or do a cleanup of storage.
I was sharing this tip with a client today, and figured other Mac users might be interested too.
When it comes to getting your files organised, there is an icon that is well worth adding to the toolbar at the top of your Finder - one that makes it so much easier to create your folders.
The Downloads stack normally appears at the right-hand end of the Dock, allow you to view the files that have most recently been downloaded to your Mac.
It is really handy to have this stack in this place, as it allows for quick access to the most recently downloaded file.
But what do you do when this Stack disappears? How do you get it back?
18/12/2019 0 Comments
So often when I am working on files on my Mac - Word, Excel, Powerpoint, Preview and other types of files - I take advantage of the 'Open Recent' option in the File menu to re-open a file on which I was previously working.
At other times, I use the 'search' capability of Finder or 'Smart Folders' to look for and group files. (We have more about these in our Mac video tutorial series - see below for details.)
In doing this, I then often need to check where the opened document 'lives', and perhaps have a look at other files that 'live' in the same folder.
Fortunately, your Mac makes this very easy.
There are a few key files that that I use on almost a daily basis on my Mac. I also often have a user guide that is a work-in-progress, that I want to keep coming back to until it is done. These are files that I need to be able to access quickly, but that are stored several levels down in my folder structure.
I could certainly go to Finder and click through the applicable folder and sub-folders to get to my file. But I'd rather not do that.
Instead, I put these regularly used files into the Favourites area of my Finder Sidebar.
How well are your files organised on your Mac? Not very? Not at all?
We know that so many Mac users struggle to understand filing on a computer, not knowing where and how to find or store their files. Of course, this can be such a great cause of stress and frustration.
iTandCoffee has been very busily re-recording the video tutorials from the 'Getting to Know your Mac' class series. These tutorials cover all the topics that are presented in the regular class series that we run at iTandCoffee - PLUS many extra topics that we don't get time to cover during those face-to-face classes.
We are very proud of this new set of videos, which offer a great way to learn about your Mac.
A popular tip from the Getting to Know Your Mac class series
A particular topic from the Files, Folders and Finder class in this series always gets a lot of appreciative comments from those present.
It covers how you can easily 'preview' files in Finder without having to open the file.
Here is the topic tutorial from that class, available for anyone to view:
We are about 70% through recording of the Getting to Know Your Mac video tutorials - you can see the full set of what is currently available here.
Here are some more sample video tutorials
If you are interested in getting a further taste of the style and content of our Mac video tutorials, here are some samples for you.
From Class 1: A Guided Tour of the Mac
In part 1 of the 4-class series, we go on a 'guided tour' of the Mac so that you can find your way around, and find the things you need. We look at preferences, key areas, features and options, and more - a great way to get started!
From Class 2: Files, Folders and Finder
In part 2 of the 4-class series, we look at managing all your files on your Mac. Get a better understanding of your Finder app, as we look at where to store your files, how to organise them, how to view, share, ad print them, and more.
From Class 3: Backups, Apps and Preferences
In part 3 of the 4-class series, we look at backing up your Mac to protect your data, managing and navigating application 'Windows', and an overview of some of the key apps - Safari, Mail, Contacts, Calendar.
Learn more about your Mac
As a VERY LIMITED OFFER, we are offering a DISCOUNTED PRICE for access to all Getting to Know your Mac tutorial videos (including those that will be recorded shortly). This special price will apply for only the next couple of weeks (while we finish off recording).
Find out more about these videos and the special price by selecting the button below.
Join the iTandCoffee Club to gain access to ALL video
Alternatively, join the iTandCoffee Club's Online or Premium Plan to gain unlimited access to ALL iTandCoffee Club videos (both 'live' classes and recorded tutorials) - on iPad, iPhone, Mac, Evernote, Making Photo Books, Travelling with Technology, a range of 'members-only' videos and more.
Join the Plus or Premium plans of The iTandCoffee Club before November 30th 2017, to go in the draw to WIN A NEW IPAD.
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However, there are also some major disadvantages this feature:
Personally, I don't want my Desktop to be syncing to my iCloud as I use it as a temporary storage area for screenshots and other files that I will not be keeping longer term. I also want to be able to be selective about what Documents content I sync to any Cloud storage solution.
iCloud Drive is nowhere near as mature a cloud storage product as Dropbox, OneDrive or Google Drive. I mainly use OneDrive for my 'cloud' storage, but also have Dropbox.
How do you get your Desktop and Documents out of iCloud Drive?
The trick is how to undo this setup once it has occurred. It is a little confusing and requires several steps.
You must go to your System Preferences -> iCloud -> iCloud Drive, and 'untick' Desktop & Documents Folders.
It doesn't end there, however. There are a couple more steps to follow to get your Desktop and Documents out of iCloud and back to where they used to be.
We have recorded a video tutorial of how to get your Desktop and Documents folders out of iCloud. This tutorial is now available to all members of The iTandCoffee Club. You must have a club login to access this tutorial. (Find out how to Join the Club here »)
If you are not brave enough to undertake this change yourself, iTandCoffee can help. Appointment bookings can be made here, or just call 1300 885 420.
Would you like to understand your Mac better, and get more from it?
Learn more about Files, Folders and Finder on the Mac
We have recently re-recorded the Files Folders and Finder class from the Getting to know your Mac class series, creating a great set of easy to follow video tutorials about how to organise and manage all your files and folders on your Mac. The list of topics is shown below.
These videos are now available to anyone who has either the Online or Premium iTandCoffee Club membership. (Find out more about The iTandCoffee Club here »)
Those of you without membership can purchase this set of videos for only $25 (a great price, considering classes cost $55 - and that you can watch these videos as many times as you like!). Find out more about how to gain access to these videos here »
Try before you buy!
Would you like to first get a taste of the style of these tutorials? The first first two in the list below are unrestricted - no membership or purchase is required to view them. Check them out and see what you think.
2-1 Introduction and concepts (unrestricted)
2-2 Opening and Using Finder (unrestricted)
2-3 The Finder Sidebar
2-4 Main Finder Folders
2-5 Viewing your Files and Folders - List View
2-6 Viewing your Files and Folders - other Views
2-7 Arranging and Sharing Finder Content
2-8 Customising Finder's Toolbar
2-9 The Path Bar and Status Bar
2-10 Previewing Files (Quick Look)
2-11 Opening a file
2-12 Creating Folders
2-13 Reorganising your files and folders
2-14 Selecting Multiple Files
2-15 Create Folder from Selection
2-16 Reorganising using Drag and drop
2-17 Copy, Paste, Move - with Command Key
2-18 Copy, Paste, Move - with Right Click
2-19 Saving files from other applications
2-20 Get Information about a file or folder
2-21 Setting up Favourite Files and Folders
2-22 Searching for files and folders
2-23 Smart Folders, Saved Searches
2-24 Desktop and Documents in iCloud Drive
2-25 Minimising multiple app windows
2-26 Finder Keyboard Shortcuts
Are you interested in other 'Getting to Know your Mac' topics?
We have also re-recorded the first class of the Getting to know your Mac series - 'A Guided Tour of the Mac'. 13 short videos introduce you to your Mac and all the key areas and features. You can sample the first two of these videos to see what you think.
1-1 Introduction, talking terminology (unrestricted)
1-2 Starting, Stopping, Restarting, Sleeping (unrestricted)
1-3 System Preferences
1-4 The Finder
1-5 The Desktop
1-6 The Dock
1-7 Menu and Status Bars
1-8 Siri and Notification Centre
1-9 The Mac App Store
1-11 Mission Control and Multiple Desktops
1-12 The Dashboard
1-13 Dealing with a mis-behaving Mac or App
The rest of the class series will be available very soon, so stay tuned!
If you have any queries about these videos, don't hesitate to contact iTandCoffee on 1300 885 420 or at email@example.com.
Have you lost your Downloads 'stack' from the right-hand end of the Dock on your Mac? Or is it perhaps displaying in a 'grid' format instead of as a 'fan' (as shown above)?
Your Downloads 'stack' is normally found just to the left of the bin on your Mac, but can be inadvertently removed by dragging it out of the Dock.
Getting it back is easy. Find out how in this week's members-only Handy Hint for Mac users. (Not yet a member of The iTandCoffee Club? Find out more here »)
Related Handy Hints and Articles
What's on at iTandCoffee ?
Join us for a short, fun 'topic of the day' classes known as PTT sessions (Personal Training for your Technology fitness!) - these are run on a regular basis. Or join any of our other classes shown below to learn so much about your technology.
If you have questions, why not join our The iTandCoffee Club to attend fun and informative 'user group' meetings.
All classes are run as online classes (using Zoom) which means you can attend from anywhere.
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