Category: Office 365

18/5/2022 0 Comments

The easiest way to share/send a Word, Excel or Powerpoint file

This week, I was assisting a business client who was having issues attaching an Excel file to an email in Outlook. The file was saved to Sharepoint, but when she tried to add that document to an email from her File Explorer, she got an error message that the file wasn't available - even though she could see it there in the list of files.

It turned out that the document had not successfully sync'd to her computer (indicated by a sync symbol that wouldn't go away) - which was resolved by her exiting the file, which she currently had open. This then allowed the file to sync properly to her computer.

But she was unaware of a simpler way of sharing that Excel file directly from Excel. So I figure this might be something that other readers have not yet discovered.

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19/8/2020 0 Comments

Office 2016 (and earlier) support is ending soon - are you ready for this?

In October this year, Microsoft will be ending its support of Office 2016. As described on the Microsoft website, this means that

You'll no longer receive Office 2016 software updates from Microsoft Update.
You'll no longer receive security updates. Security updates are what help protect your computer from harmful viruses, spyware, and other malicious software.
You'll no longer receive phone or chat technical support.
No further updates to support content will be provided. In fact, most online help content will be retired.

Here's an article that talks about this topic.

So what should you do if you are still using Office 2016 (or an even older version) on your computer?

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18/7/2020 1 Comment

Setting up 'text replacements' in Microsoft Office on Mac - and copying the list to a new Mac

One of the features I make huge use of on my Mac (and my iPad and iPhone) is the 'text replacement' feature - where, by typing a few characters, I get a longer phrase automatically filled in.

For example, typing eitc immediately turns into enquiry@itandcoffee.com.au. Typing witc immediately turns into www.itandcoffee.com.au. I have replacements for my address, phone number, ABN, and much more. It saves so much typing and the need to lookup information that is not committed to memory.

By setting up these replacements on my Mac, they automatically sync through to my iPad and iPhone (and vice-versa).

Here's a previous handy hint on this topics, for members of our iTandCoffee Club. (Find out more about the iTandCoffee Club here.)

Setting this up in my Mac's System Preferences means that all Apple Apps on my Mac can utilise the text replacements.

However, the same set of text replacements don't work in my Microsoft apps (Word, Excel, Powerpoint, Outlook) - which are the apps that I use heavily on a day-to-day basis.

Here's how to set up the same replacements in your Microsoft products and, if you get a new Mac and don't restore from a backup (as was the case for me recently), how you get the long list of replacements you have created across to the new Mac.

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30/10/2019 0 Comments

Read this if you use Microsoft Office products (Word, Excel, Powerpoint) on a Mac

A warning to Mac users who are running Microsoft Office 2011 or earlier: if you upgrade to the new macOS Catalina, you will lose access to these Office apps and have to purchase the new Office 365 suite.

Even worse, you could lose the Outlook folders and messages that were stored on your Mac (if you were using MS Outlook for your mail).

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28/6/2018 0 Comments

How to share your Office 365 subscription with 4 other people

These days, if you want to purchase a license for Office 365 for use at home, you have a few options - as shown in the image below. You have the option to purchase a one-time licence for Word, Excel, Powerpoint and OneNote. Or, you have the option to pay a subscription that will always keep you up-to-date with the latest version of these produces - plus give you several other Microsoft apps, including Outlook and OneDrive.

If you are purchasing a subscription, Office 365 Home offers a great option if there are multiple Office users in your household.

Up to 5 users can share this licence, and each user gets 1TB of OneDrive cloud storage - perfect for storing all their files and photos and sync'ing them between all their devices. This can work out so much cheaper than cloud storage offered by other providers.

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Tips, Tricks and News
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The easiest way to share/send a Word, Excel or Powerpoint file

Office 2016 (and earlier) support is ending soon - are you ready for this?

Setting up 'text replacements' in Microsoft Office on Mac - and copying the list to a new Mac

Read this if you use Microsoft Office products (Word, Excel, Powerpoint) on a Mac

How to share your Office 365 subscription with 4 other people

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Call 1300 885 420

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YOUR CART

Tips, Tricks and News about all sorts of technology in your life!

The easiest way to share/send a Word, Excel or Powerpoint file

Office 2016 (and earlier) support is ending soon - are you ready for this?

Setting up 'text replacements' in Microsoft Office on Mac - and copying the list to a new Mac

Read this if you use Microsoft Office products (Word, Excel, Powerpoint) on a Mac

How to share your Office 365 subscription with 4 other people

Receive great articles like this fortnightly to your Inbox

Follow us on Facebook

Join the iTandCoffee Club ​for free content, tutorials, videos, classes, offers, discounts and more

What's on at iTandCoffee ?

Archives

Categories

​​Call 1300 885 420 ​to book an appointment or class, or to enquire about our services and products

Tips, Tricks and News
about all sorts of technology in your life!

Receive great articles like this
fortnightly to your Inbox

Join the iTandCoffee Club

for free content, tutorials, videos, classes, offers, discounts and more

Call 1300 885 420

to book an appointment or class, or to enquire about our services and products