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25/11/2020 0 Comments Mac Mail is constantly crashing Just this week, iTandCoffee has assisted two different clients who had the same problem - that their Mac Mail app just constantly crashed. Every time they clicked the Inbox, the app would immediately close.
Both clients had the same operating system - OS-X El Capitan. Here's what we had to do to fix the problem.
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(This article was first published 12 months ago. I am re-publishing this one for my Dad, after having a discussion this week about how to unsubscribe from marketing emails, but not from 'spam' emails.)
Only yesterday, I saw a client who was frustrated by the amount of SPAM/Junk email that she receives every day. She told me that she has ‘unsubscribed’ from so many of them, this just seems to generate more Junk. Unfortunately, the ‘unsubscribing’ from the junk emails may be the very thing that is causing further junk. You should only ever unsubscribe from emails that come from businesses you know are legitimate - and even then, make sure that the email is truly from that business. Unsubscribing from unsolicited emails only serves to notify the sender that you are a legitimate email address - something they may not have known, given that they will (most likely) be working from a list received illegally. That makes you a much more attractive target for future junk and phishing/malware emails. Instead of unsubscribing from such emails, simply mark them as Junk or move them to your Junk mailbox. By marking them as Junk, you are helping to send a message to the rest of the 'internet' that the sender is not trustworthy. Here is a recent article on this very topic: Unsubscribing From Unwanted Email Carries Risks  Club member Bruce B has asked today if there is a way that you can get back to the top of your Inbox without having to swipe repetitively.
The good news is that there is. 
I know that I have cautioned everyone about issues with iOS 13, but there is a new feature that is really handy in the Mail app.
You can now scan a document (single or multi-page) straight into an email in the Mail app - using a new 'scan' feature that is able to detect document edges and automatically scan/crop and create a single or multi-page PDF. With a feature like this build right in to your iPhone (and iPad), there should be very little (or no) need for a separate scanning device these days. I have a scanner built into my printer, but never use it any more. Interested in finding out more about this one? 19/9/2019 0 Comments How to stop Mail from showing old or incorrect email addresses in the suggestions
If you have ever emailed a particular email address from your Mail app - or received an email from that email address - your Mail app will keep a 'memory' of those email addresses.
While this can be very handy when you are drafting an email, allowing suggestions to appear as you start typing the email address, it can also be a cause of frustration and confusion if more than one suggestion appears for the person you are emailing - especially if you are not sure which one is correct or the latest. If you have ever spelled an email address incorrectly, this email may show in the list of suggestions. Even if you have removed an old email address for the person from your Contacts (or perhaps have removed the person completely), the old email address may still appear when you type a few characters of the person's name. So how do you get rid of any email addresses that you no longer want to see in Mail's suggestion? 
At the iPad and iPhone User Group this month, we looked at how you can sign a PDF on your iPad/iPhone using your finger or a stylus, and send the document back to whence it came!
One of the attendees had a document that she needed to sign and return to her travel agent - but found that the document was in .doc (ie Word) format instead of PDF. She could tap it to download and view, but could not use the markup feature to add her signature. We looked at how she could easily turn that 'non-PDF' document into a PDF, so that she could then add her signature, and send it back to her travel agent. 
When you want to sent a hyperlink to a web page as part of an email, it is nice to be able to put some text like "Click here to view the article" instead of what might be a very long-winded URL (i.e. the address of the web page).
Let me explain what mean. As an example, I have an link to a web page that has an interesting article about Women in Technology, and I want to send this article to a friend. I could just copy and paste the following link into the email. https://timeline.com/women-pioneered-computer-programming-then-men-took-their-industry-over-c2959b822523?gi=e05845aed6d7. Alternatively, I can type the "Here is a good article about women in technology" and add a link behind the text so that it looks like this
Here is how to add the link to text in the email.
In a separate article we looked at how to send a Word document from the Word App on the iPad and iPhone.
But how do you do the same from the Pages app on these devices?  A great productivity tip - and one that really helps to keep a busy email Inbox under control - is to create Reminders (or Tasks) from your Mail messages, so that you can quickly and easily follow up on emails that need some sort of action.
In a couple of separate articles, I have covered the topic of how to create Tasks (ie. Reminders) from email messages in Outlook for Mac, and how to ensure you can see these Tasks/Reminders on your mobile device. Here are the links to these articles:
However, many Mac owners use the Mail app on their Mac rather than Microsoft's Outlook app. For these users, the question is whether there is a way of quickly creating a Reminder from an email. The answer is "Yes there is!". |
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