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Just yesterday, I had two consecutive clients with the same issue - that they could not see the same set of contacts and calendars across their mobile devices and computer. 

This is SUCH a common problem, so I decided to record a quick video discussing what causes this problem and how to resolve it.

How often do you find yourself needing to look up school holiday dates and public holidays for where you live?  

I know that the 'Australian Public Holidays' is a standard Calendar that is available in the Calendar app on my Mac and iDevices, but I would rather just see the public holidays and school term dates for my own location.

Just today, I decided to investigate if I could get the Victorian school terms (for at least this year and next) into my Calendar, so that I could easily look up future term start and end dates.

It turned out that was very easy to do.  I just went to the www.vic.gov.au website, and visited their iCal Downloads page.

That page has calendar downloads for school term dates, and also for Victorian Public Holidays, for up to 2025.  

For anyone else who is interested, just click on the below links to download an 'ical' file that you can then open, to import the dates into your Calendar.  You simply choose which 'calendar' to import to. (I created a new 'School Terms and Public Holidays' calendar to hold these dates.  If you are not sure how to create such a calendar, check out this Handy Hint for iTandCoffee Club members.)

Victoria

• VIC Public Holiday dates
• School Term dates

If you are not in Victoria, here are a couple of links for other states.

• NSW term dates and holidays
• QLD School Holidays

If you live somewhere else, why not Google something like what I Googled, which was "calendar of school holidays download location-name".​

Having added the 'term' dates to my calendar, I can then quickly look up a list of term dates for future.

I just tap the 'magnifying glass' at the top of the calendar screen to perform a search, and enter term.

My calendar app then shows me the term dates for the next 12 months.  (On my Mac, the list of dates goes right through to 2025.) 

Many iPad, iPhone and Mac users have reported that they have recently received a heap of 'spam' calendar invitation in their iCloud calendar.  

I have not suffered this problem yet, but would be curious to know of iTandCoffee clients or subscribers who have.  Leave a comment if this has happened to you.

If you have suffered this annoyance, here is an article about what you can do about it.

• Get iCloud Calendar Spam Invites? How to Stop Them       ​​

Of course, if you need help with any of the suggestions from the article, don't hesitate to contact iTandCoffee to make an appointment - 1300 885 420 or bookings@itandcoffee.com.au                                                         

The Calendar App on the Mac (and the iPad and iPhone) allows for the creation of multiple Calendars, each that can have a different colour.  I use this feature to segregate my business, personal and family events.

Here are some previous Handy Hints about to topic of multiple Calendars:

• Creating and using multiple calendars on the iPad and iPhone 
• Sharing Calendars from your iPad and iPhone

For many people, the Calendar app has unnecessary Calendars that they would rather just merge  - perhaps to have a single Calendar.

This has previously been quite a tricky exercise.

In MacOS Sierra, merging of Calendars has become a very easy thing to do.

Find out how you can Merge Two Calendars in this week's Handy Hint for iTandCoffee Club members.

• Merging two Calendars in MacOS Sierra

If you are not yet a member of The iTandCoffee Club, find out more here.

This is such a handy feature of iOS 9!  

When I schedule events in my calendar, I get an alert when it is time to leave that is based on current traffic conditions.  So, if traffic is bad, the alert will pop up earlier than I anticipated, prompting me to get moving!

I have always had a default alert for my Calendar events, meaning that a reminder for 30 minutes before each event always pops up.  (Check out this handy hint if you are not sure how to do this.)  

But I now also get an alert earlier than 30 minutes before the event if the traffic conditions are such that I need to leave earlier!

All I have to do is to make sure that I include the location of my event when I add the event to the calendar.  

​The location must be an 'official' location that is recognised by the Maps app.  But this is fairly easy, as suggested locations are popped up as I type, allowing me to select the applicable address/location as soon as it appears.

But where did I turn on the 'Time to Leave' feature of my Calendar app?

Find out more in this week's Handy Hint, for iTandCoffee Club members.  Not yet a member?  'Join the Club' today!

I have a confession to make.  While I do teach clients to stick with the standard Apple apps on the iPad and iPhone as much as possible, I have broken that rule when it comes to the Calendar app on my iPhone.

I just don't like the fact that my iPhone's Calendar app does not show a good 'week view' of my calendar.  

I know that it does give a 'week view' if I turn my phone on its side (into landscape mode), but even that view does not show enough of each day - I have to scroll up and down to view earlier or later in the day.

For the past couple of years, the app that I have been using  for viewing my calendar on my iPhone is called 'Week Calendar', a paid app that costs only $2.99.

It uses the same calendar information as the Apple's Calendar app, and gives me a much better view of my week.  

​I have shown some examples below (with some of the details blurred out).  You can see in the two images below that I have been able to 'spread out' or 'contract' the calendar to show more or less of the hours of the day.  This is something that you just can't do in Apple's Calendar app, even in landscape mode.

Below is the best I can see of the same week on my iPhone's Calendar App.  I can't change the 'scale' so that I can see more of my day and just don't see enough of the day in this view.

For anyone out there who is interested in getting this app, here is the link to the app in the App Store.

A reminder about a birthday just appeared on my iPhone screen and my Mac screen.  

But this reminder was not one that I specifically entered into my Reminders app or my Calendar.

So how did my iPhone know to remind me about this person's birthday?

Well, there are a couple of ways that my iPhone, iPad and Mac know to remind me about people's birthdays.  

Once way is that I have recorded the birthdays of friends and family in my Contacts App.

Here is a past Handy Hint on this topic for those of you who are members of the iTandCoffee Club.

• Making sure you never forget birthdays - using the Contacts app!

But I also get reminders for other peoples' birthdays, where these people are not in my Contacts.  Where do these ones come from?

If you are a Facebook user, you also may be receiving reminders about the birthdays of your Facebook friends.   You can control whether you receive these reminders and, if you are not receiving such reminders, you can make some adjustments to turn the reminders 'on'.

Check out this handy hint for details of how to turn Facebook Calendars reminders on and off in the Calendar App, and how to adjust your settings to allow or disallow Facebook's access to your Contacts.

• Controlling Facebook notifications about birthdays and events

Perhaps you don't actually want your Contacts and Calendar apps to access your Facebook.  This is easy to change, and is covered by the below handy hint.

• Including or excluding Facebook information from Contacts and Calendar apps

(To view any of the the above handy hints, you will need to be an iTandCoffee Club member.)


​

Answer:  

This is because your device is only downloading a limited amount of Calendar data from your iCloud (or other Mail) account.  Limiting the amount of Calendar data can help save space on your mobile device.

If you want to see more calendar data than you are seeing, this can be sorted very quickly by visiting Settings -> Mail, Contacts, Calendars. 

Go to the Calendars section towards the bottom of the Mail, Contacts, Calendars set of options, and tap on the Sync option.  

Then choose how much calendar data you want to see on your iPhone (or iPad).   You have the choice to see all your calendar data, or to restrict the calendar data sync'd to your i-Device to between 2 weeks' and 6 months' worth of data.

Related Articles (for iTandCoffee Club members)

Below are some other previously published handy hints about the Calendar App.  An iTandCoffee Club membership is required to view these past Handy Hints.  Not yet a member?  Why not join today!

• 'Save The Date' provided in an email or message
  
• Quickly create an event in your iPad or iPhone's Calendar
  
• The Week View on your iPhone's calendar
  
• Sharing Calendars
  
• Creating and using multiple calendars
  
• Making sure you never forget birthdays - using the Contacts app!
  
• Dealing with missing events in the Calendar

In the days before my iPhone and iPad, our family always had a calendar attached to the kitchen wall, showing everything that was going on for the 6 members of our household.

However, once I got my first iPhone and started using the calendar on that (sync'd with the calendar on my computer), it became quite a chore to keep the physical wall calendar 'in sync' with electronic calendar.  

This meant that there was no longer an up to date calendar visible to the rest of the family (should they, on the rare occasion, want to show some interest in what was going on - rather than just relying on me telling them what was going on.)

For a while, I tried regularly printing off the month's calendar from my computer and Blutacking it to the wall.

After upgrading my original model iPad, this old iPad then became our electronic version of the 'wall calendar'.  It now sits on the kitchen bench all the time, serving 3 key functions: it's our address book, wall calendar and recipe-lookup device! 

This works really well, as anyone who wants to know what is going on when can look up my calendar on this iPad.  (Except when someone steals its charger or unplugs it, and lets its battery run flat - which happens regularly!).

But, what if you want to be able to share certain events so that they appear in your partner's calendar, or perhaps in your kids' calendars on their iPhone, iPad or iPod touch?

iOS 8 introduced a new feature for families called Family Sharing.   This offers one way of sharing a calendar with the entire family.  This will be covered in a separate handy hint.

We don't actually use this method of sharing calendars, because I don't want to share all events with all family members.  I want a calendar that I share with my husband, and one or more others that I share with my kids - each with the purpose of communicating specific events to them (since they are not interested in seeing all family events in their calendars).

In fact, my eldest daughter has set up a calendar that she has shared with me, that tells me when she has 'booked me in' to be her taxi driver!   Isn't that wonderful?

Find out how you can set up shared calendar's in this handy hint, available any time for iTandCoffee members.

This hint is broken into two parts - one that looks at setting up multiple calendars on your iPad and iPhone, and the other that looks at how to then share individual calendars with one or more other iCloud users.  Each part offers a downloadable, easy to read PDF that is extracted from iTandCoffee's full guide about the Calendar App on the iPad and iPhone.

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If you are not an iTandCoffee Club member, this tip will be available in the iTandCoffee newsletter dated 3rd April 2015.

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