One of my favourite tips for any Apple device is one that saves you so much typing. Typing just few characters can instantly insert some replacement text - text that would otherwise take you ages to type.
As an example, I type litc, and my full email address (email@example.com) appears.
I type joinbasic and the URL https://www.itandcoffee.com.au/itandcoffee-club-basic.html appears - so I con't have to remember the full URL when I am providing that to someone in an email.
This week we have a bit of a 'shortcuts' theme in our blog articles. In another article, we looked at a great 'keyboard shortcut' for Mac. Let's look here at a great shortcut that saves time - and typing - on the iPad and iPhone.
There are some phrases - words, sentences, ID codes, email addresses - that we need to type over and over - sometimes more than once each day.
Wouldn't it be easier to just type two or three letters, and have the longer phrase automatically appear, saving you all that typing effort?
When I travelled overseas, I lost count of how many times I had to enter my email address, my Qantas Cash account number, passport number and overseas mobile phone number. More recently, I have to frequently provide bank account details, and can never remember the account number and BSB. And we also find ourselves entering our email address and mobile phone number over and over.
I do have my Qantas Cash and bank account details stored away in password safe on my iPhone, but it is tedious and takes time to look them up each time.
No longer do I have to look up these details. I simply type a few letters, and the numbers/details magically appear.
After update to MacOS Sierra on my iMac, I was really disappointed to find that my very long list of text replacements (or typing shortcuts) that I have built up over many years had DISAPPEARED!
I do so love my text replacements, which normally sync across all my devices via iCloud.
For example, when I type litc, firstname.lastname@example.org replaces this code - saving a lot of typing!
It seemed that nothing I did would bring back my list of replacements in System Preferences -> Keyboard -> Text.
I tried turning off iCloud Drive and turning it back on. I tried the same on my iPhone. But nothing brought them back to my iMac.
The only way I could get back my list was to export them from my Macbook Air (by selected all in System Preferences -> Keyboard -> Text and dragging this list to my desktop. This created a file that I could then transfer to my Mac, and the 'drag in' to the same preferences area on my iMac.
Lo and behold, my text replacements were back!
Here is an article that covers this problem and solution - for anyone who wants to read more.
If I only had a single Mac, I would have created a new User account on that Mac, sign in to my iCloud and only turn on iCloud Drive, to sync the iCloud text replacements to that new user account.
Hopefully that would have allowed me to export the text replacements in the same way as described above - saving the exported file the 'Shared' area that I could then access from my main user account. I hope that makes sense! Let me know if that works for you!
Maybe this is one that will only give me a 'so that's how you do it' moment, but I thought I'd share it with you anyway!
At the moment, the only way to get the Apple symbol on your iPad and iPhone is to set up a Typing Shortcut.
While it may not be something everyone needs on a regular basis, it is certainly something that I find myself needing when I am writing instructions for people who use Macs.
Here's what to do.
Now, when you are typing, just type apsym and you will see the apple symbol appear in your list of suggested replacements.
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