Tips, Tricks and Articles about your Technology iPad, iPhone, Mac, Windows, Android, Office 365, Google services, iCloud, OneDrive, Dropbox, Apps, Social Media, Zoom, and more.
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Just this week, I spent time assisting a client who had lost an important Word document that she had spend over 5 hours updating.
She thought that she must have somehow overwritten it with a previous version, wiping all the hard work she had done.
Most of us know that awful, sick feeling that you get when this happens. The thought of re-doing hours of work can just about bring you undone!
I was hopeful that, because she was using Word, that she may have had a OneDrive account, and may have been saving her document to OneDrive (as she wasn't completely sure where the document was saved).
If she had been using OneDrive, the previous revisions of the document would be readily available and she would be able to easily restore an earlier version that had all her changes.
However, there are also some major disadvantages this feature:
Personally, I don't want my Desktop to be syncing to my iCloud as I use it as a temporary storage area for screenshots and other files that I will not be keeping longer term. I also want to be able to be selective about what Documents content I sync to any Cloud storage solution.
iCloud Drive is nowhere near as mature a cloud storage product as Dropbox, OneDrive or Google Drive. I mainly use OneDrive for my 'cloud' storage, but also have Dropbox.
How do you get your Desktop and Documents out of iCloud Drive?
The trick is how to undo this setup once it has occurred. It is a little confusing and requires several steps.
You must go to your System Preferences -> iCloud -> iCloud Drive, and 'untick' Desktop & Documents Folders.
It doesn't end there, however. There are a couple more steps to follow to get your Desktop and Documents out of iCloud and back to where they used to be.
We have recorded a video tutorial of how to get your Desktop and Documents folders out of iCloud. This tutorial is now available to all members of The iTandCoffee Club. You must have a club login to access this tutorial. (Find out how to Join the Club here »)
If you are not brave enough to undertake this change yourself, iTandCoffee can help. Appointment bookings can be made here, or just call 1300 885 420.
Would you like to understand your Mac better, and get more from it?
Learn more about Files, Folders and Finder on the Mac
We have recently re-recorded the Files Folders and Finder class from the Getting to know your Mac class series, creating a great set of easy to follow video tutorials about how to organise and manage all your files and folders on your Mac. The list of topics is shown below.
These videos are now available to anyone who has either the Online or Premium iTandCoffee Club membership. (Find out more about The iTandCoffee Club here »)
Those of you without membership can purchase this set of videos for only $25 (a great price, considering classes cost $55 - and that you can watch these videos as many times as you like!). Find out more about how to gain access to these videos here »
Try before you buy!
Would you like to first get a taste of the style of these tutorials? The first first two in the list below are unrestricted - no membership or purchase is required to view them. Check them out and see what you think.
2-1 Introduction and concepts (unrestricted)
2-2 Opening and Using Finder (unrestricted)
2-3 The Finder Sidebar
2-4 Main Finder Folders
2-5 Viewing your Files and Folders - List View
2-6 Viewing your Files and Folders - other Views
2-7 Arranging and Sharing Finder Content
2-8 Customising Finder's Toolbar
2-9 The Path Bar and Status Bar
2-10 Previewing Files (Quick Look)
2-11 Opening a file
2-12 Creating Folders
2-13 Reorganising your files and folders
2-14 Selecting Multiple Files
2-15 Create Folder from Selection
2-16 Reorganising using Drag and drop
2-17 Copy, Paste, Move - with Command Key
2-18 Copy, Paste, Move - with Right Click
2-19 Saving files from other applications
2-20 Get Information about a file or folder
2-21 Setting up Favourite Files and Folders
2-22 Searching for files and folders
2-23 Smart Folders, Saved Searches
2-24 Desktop and Documents in iCloud Drive
2-25 Minimising multiple app windows
2-26 Finder Keyboard Shortcuts
Are you interested in other 'Getting to Know your Mac' topics?
We have also re-recorded the first class of the Getting to know your Mac series - 'A Guided Tour of the Mac'. 13 short videos introduce you to your Mac and all the key areas and features. You can sample the first two of these videos to see what you think.
1-1 Introduction, talking terminology (unrestricted)
1-2 Starting, Stopping, Restarting, Sleeping (unrestricted)
1-3 System Preferences
1-4 The Finder
1-5 The Desktop
1-6 The Dock
1-7 Menu and Status Bars
1-8 Siri and Notification Centre
1-9 The Mac App Store
1-11 Mission Control and Multiple Desktops
1-12 The Dashboard
1-13 Dealing with a mis-behaving Mac or App
The rest of the class series will be available very soon, so stay tuned!
If you have any queries about these videos, don't hesitate to contact iTandCoffee on 1300 885 420 or at firstname.lastname@example.org.
What's on at iTandCoffee ?
Join us for a short, fun 'topic of the day' classes known as PTT sessions (Personal Training for your Technology fitness!) - these are run on a regular basis. Or join any of our other classes shown below to learn so much about your technology.
If you have questions, why not join our The iTandCoffee Club to attend fun and informative 'user group' meetings.
All classes are run as online classes (using Zoom) which means you can attend from anywhere.
SENIORS CARD WELCOME HERE:
Seniors Card holders qualify for a 10% discount on all classes booked and paid for online (excludes PTT sessions and classes already discounted during COVID-19 crisis). To activate the discount at the time of booking, select Redeem Coupon or Gift Certificate and enter 10OFFSEN before selecting Pay Now.